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Employee Giving Campaigns

Overview

AmeriGives’ Employee Giving Campaign solution provides for a variety of campaign related needs including managing one-time employee donations, multiple payroll deductions and on-line employee giving histories; vetting employee designated agencies against campaign guidelines and applicable US government lists; and providing various reports throughout the campaign period and beyond. The cornerstone of this solution is a customized, campaign website that accurately conveys your company’s brand and corporate values. Through our solution, your employees have the convenience of registering their pledges via the web or telephone.

 

In addition to branding the website with custom logos, text and functionality, we also assist your company in the creation of campaign giving guidelines. By using data sets furnished by your company, we pre-populate our pledge-processing database with employee information and previous campaign pledge history to expedite the process for all parties involved.

 

Reporting

AmeriGives provides a comprehensive campaign reporting package that includes:

  • Total dollar contributions and number of participants by department and team
  • Performance reports of each department and team
  • Status of participation by location
  • Amount pledged by organization and donor
  • Amount actually distributed by organization
  • Voucher and summary reports
  • Customized reports at no additional charge

 

These reports are available to your campaign managers via a special login and password on the administrative portion of the website. Real-time, on-demand and ad hoc queries are also available 24/7 through the site for specific time periods, employees, recipient organizations, etc. Our reporting system is comprehensive yet flexible, allowing your company to receive customized reports on demand.

 

Disbursement

AmeriGives’ payment disbursement system includes extensive balancing and reconciliation features that ensure on-time, accurate payment disbursements to recipient organizations. Each quarter (or month), your CSM will prepare a voucher report of all approved donations ready for payment. These items are then presented to your company for final approval.

 

Following voucher approval, your company deposits the funds to be disbursed into an AmeriGives positive pay bank account in trust for your company. AmeriGives then prepares the checks (using a secure check stock and check writing system) and mails the checks directly to the recipient organizations. On a monthly basis, AmeriGives provides you with a detailed check register and account reconciliation statement.


We Provide Employee Giving Campaign Clients with:

  • A Client Service Manager (CSM) to oversee all aspects of program development and management
  • All other personnel needed to execute your campaign from start to finish
  • A customized, state-of-the-art employee giving campaign website
  • A toll-free telephone number answered in your company’s name
  • Customer service representatives both on the phone and online
  • Online personnel data and donor verification
  • Determination of recipient organization eligibility under your guidelines
  • Extensive IRS status and Patriot Act vetting of all U.S. and Canadian charities
  • Acquisition and maintenance of databases to verify donor eligibility and pledging histories
  • Tracking of every pledge and donation
  • Processing for payroll deductions, checks and credit cards
  • Comprehensive, variable content correspondence with laser signatures and logo
  • Custom design services for all correspondence and web-based campaign materials
  • Recipient organization transmittal correspondence
  • Hosting and maintenance of entire information technology infrastructure
  • Handling of institution inquiries
  • Donor confirmation letters or e-mails
  • Processing of all exception and follow-up correspondence
  • Determination of eligibility for new institutions
  • "Special handling" for client designated VIPs and senior management
  • Institution confirmation/transmittal letters that include gift details
  • Maintenance of databases for institution profiles and alias names

 

We Provide Employee Giving Campaign Managers with:

  • Remote real-time access to campaign databases, reports and current status inquiries
  • Voucher feeds for check production
  • Campaign activity and management reports
  • Detailed end of campaign summaries
  • Special reports as per your company’s requirements
  • Direct payment to recipient institutions
  • Secure check production and printed check register
  • Authorized laser signatures on all necessary documents
  • Folding, stuffing and mailing with institution confirmations
  • "Positive Pay" check production (branded with your company’s logo)
  • OBRA Tax receipt management and tracking