What We Do

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Employee Giving Campaigns

Overview

AmeriGives’ Employee Giving Campaign solution provides for a variety of campaign related needs including managing one-time employee donations, multiple payroll deductions and on-line employee giving histories; vetting employee designated agencies against campaign guidelines and applicable US government lists; and providing various reports throughout the campaign period and beyond. The cornerstone of this solution is a configurable campaign website that accurately conveys your company’s brand and corporate values. Through our solution, your employees have the convenience of registering their pledges via the web or telephone.

In addition to branding the website with custom logos and text, we also assist your company in the creation of campaign giving guidelines. By using data sets furnished by your company, we pre-populate our pledge-processing database with employee information and previous campaign pledge history to expedite the process for all parties involved.

Reporting

AmeriGives provides a comprehensive campaign reporting package that includes::

Total dollar contributions and number of participants by department and subsidiary
Performance reports of each department
Amount pledged by organization and donor
Amount actually distributed by organization
Voucher and summary reports

AmeriGives provides a comprehensive reporting package that includes standard monthly activity reports, year-end summary reports and voucher payouts. These reports are available to your Employee Giving staff members online. Real-time, on-demand and ad hoc queries are also available through the site for specific time periods, employees, recipient organizations, etc. Our reporting system is comprehensive yet flexible, allowing your company to receive detailed reports on demand.

Disbursement

AmeriGives’ payment disbursement system includes extensive balancing and reconciliation features that ensure on-time, accurate payment disbursements to recipient organizations. Each quarter, your AM will prepare a voucher report of all approved donations ready for payment. These items are then presented to your company for final approval.

Following voucher approval, your company deposits the funds to be disbursed into an AmeriGives custodial bank account held for your company. For additional security, all AmeriGives accounts feature positive pay and ACH controls. AmeriGives then prepares the checks (using a secure check stock and check writing system) and mails the checks directly to the recipient organizations. On a monthly basis, AmeriGives provides you with a detailed check register and account reconciliation statement.

We Provide Employee Giving Campaign Clients with:

An Account Manager (AM) to oversee all aspects of program development and management
All other personnel needed to execute your program from start to finish
A state-of-the-art campaign website
Optional giving via payroll deduction, check, credit and debit card
A toll-free telephone number answered in your company’s name
Customer service representatives both on the phone and online
Online personnel data and donor verification
Determination of recipient organization eligibility under your guidelines
Extensive IRS status and Patriot Act vetting of all U.S. and Canadian charities
Patriot Act vetting of international charities
Acquisition and maintenance of databases to verify donor eligibility and giving histories
Comprehensive, variable content correspondence with laser signatures and logo
Recipient organization transmittal correspondence
Hosting and maintenance of entire information technology infrastructure
Automated detection of donor limits and duplicate gifts
Handling of institution inquiries
Tracking of every gift
Processing of all exception and follow-up correspondence
Determination of eligibility for new institutions
Processing for gifts of securities
"Special handling" for client designated VIPs and senior management
Institution confirmation/transmittal letters that include gift details
Maintenance of databases for institution profiles and alias names

We Provide Employee Giving Campaign Managers with:

Remote real-time access to campaign databases, reports and current status inquiries
Assistance in the design of all correspondence and web pages
Voucher feeds for check production
Monthly activity and management reports
Year-end activity and management summaries
Secure check production featuring positive pay, branded with your company’s logo and printed check register
Authorized laser signatures on all necessary documents
Folding, stuffing and mailing with institution confirmations

What We Do Matching Gift Program Admistration Employee Giving Campaigns Disaster Relief Campaigns Volunteer Tracking & Event Management Volunteer Grants (Dollars For Doers) adsf Employee Giving Campaigns Overview AmeriGives’ Employee Giving Campaign solution provides for a variety of campaign related needs including managing one-time employee donations, multiple payroll deductions and on-line employee giving histories; vetting employee designated agencies against campaign guidelines and applicable US government lists; and providing various reports throughout the campaign period and beyond. The cornerstone of this solution is a configurable campaign website that accurately conveys your company’s brand and corporate values. Through our solution, your employees have the convenience of registering their pledges via the web or telephone. In addition to branding the website with custom logos and text, we also assist your company in the creation of campaign giving guidelines. By using data sets furnished by your company, we pre-populate our pledge-processing database with employee information and previous campaign pledge history to expedite the process for all parties involved. Reporting AmeriGives provides a comprehensive campaign reporting package that includes:: Total dollar contributions and number of participants by department and subsidiary Performance reports of each department Amount pledged by organization and donor Amount actually distributed by organization Voucher and summary reports AmeriGives provides a comprehensive reporting package that includes standard monthly activity reports, year-end summary reports and voucher payouts. These reports are available to your Employee Giving staff members online. Real-time, on-demand and ad hoc queries are also available through the site for specific time periods, employees, recipient organizations, etc. Our reporting system is comprehensive yet flexible, allowing your company to receive detailed reports on demand. Disbursement AmeriGives’ payment disbursement system includes extensive balancing and reconciliation features that ensure on-time, accurate payment disbursements to recipient organizations. Each quarter, your AM will prepare a voucher report of all approved donations ready for payment. These items are then presented to your company for final approval. Following voucher approval, your company deposits the funds to be disbursed into an AmeriGives custodial bank account held for your company. For additional security, all AmeriGives accounts feature positive pay and ACH controls. AmeriGives then prepares the checks (using a secure check stock and check writing system) and mails the checks directly to the recipient organizations. On a monthly basis, AmeriGives provides you with a detailed check register and account reconciliation statement. We Provide Employee Giving Campaign Clients with: An Account Manager (AM) to oversee all aspects of program development and management All other personnel needed to execute your program from start to finish A state-of-the-art campaign website Optional giving via payroll deduction, check, credit and debit card A toll-free telephone number answered in your company’s name Customer service representatives both on the phone and online Online personnel data and donor verification Determination of recipient organization eligibility under your guidelines Extensive IRS status and Patriot Act vetting of all U.S. and Canadian charities Patriot Act vetting of international charities Acquisition and maintenance of databases to verify donor eligibility and giving histories Comprehensive, variable content correspondence with laser signatures and logo Recipient organization transmittal correspondence Hosting and maintenance of entire information technology infrastructure Automated detection of donor limits and duplicate gifts Handling of institution inquiries Tracking of every gift Processing of all exception and follow-up correspondence Determination of eligibility for new institutions Processing for gifts of securities "Special handling" for client designated VIPs and senior management Institution confirmation/transmittal letters that include gift details Maintenance of databases for institution profiles and alias names We Provide Employee Giving Campaign Managers with: Remote real-time access to campaign databases, reports and current status inquiries Assistance in the design of all correspondence and web pages Voucher feeds for check production Monthly activity and management reports Year-end activity and management summaries Secure check production featuring positive pay, branded with your company’s logo and printed check register Authorized laser signatures on all necessary documents Folding, stuffing and mailing with institution confirmations