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Volunteer Grants
Our customized Volunteer Grant Program solution (Dollars-For-Doers) is designed to meet your company’s specific needs. We manage and oversee all aspects of volunteer registration and matching grant validation, while also handling the time consuming clerical tasks of repetitive correspondence, grant processing, exception tracking, eligibility guideline enforcement and grant confirmations.
Employees may register as individuals or teams over the Internet, via telephone or by form. Since our systems are updated in real-time, we ensure accurate grant processing and timely correspondence for participating volunteers and recipient organizations.
We provide our Volunteer Matching Grant Program Clients with:
- A Client Service Manager (CSM) to oversee all aspects of program development and management
- All other personnel needed to execute your program from start to finish
- A customized, state-of-the-art volunteer grant program website
- A toll-free telephone number answered in your company’s name
- Customer service representatives both on the phone and online
- Online personnel data and volunteer verification
- Determination of recipient organization eligibility under your guidelines
- Extensive IRS status and Patriot Act vetting of all U.S. and Canadian charities
- Acquisition and maintenance of databases to verify volunteer eligibility
- Comprehensive, variable content correspondence with laser signatures and logo
- Recipient organization transmittal correspondence
- Hosting and maintenance of entire information technology infrastructure
- Automated detection of hour limits and duplicate gifts
- Changes of web and form registration platforms and correspondence as needed
- Handling of institution inquiries
- Volunteer confirmation letters or e-mails
- Processing of all exception and follow-up correspondence
- Determination of eligibility for new institutions
- "Special handling" for client designated VIPs and senior management
- Institution confirmation/transmittal letters that include volunteer grant details
- Maintenance of databases for institution profiles and alias names
We provide our Volunteer Matching Grant Program Managers with:
- Assistance in the design of all forms, correspondence and web pages
- Remote real-time access to program databases, reports and current status inquiries
- Voucher feeds for check production
- Monthly activity and management reports
- Year-end activity and management summaries
- Special reports as per your company’s specifications
- Secure check production and printed check register
- Authorized laser signatures on all necessary documents
- Folding, stuffing and mailing with institution confirmations
- Positive Pay" check production (branded with your company’s logo)"
- OBRA Tax receipt management and tracking